Prospectus

CAMPOUT RULES

Everyone firing or camping MUST register in advance with Hawaiʻi Craftsmen. Non-registered day visitors must pay a fee of $13.00 to Camp Mokulē‘ia at the front office upon arrival.

Tea Bowls and Sake Cups:

We can accept these at the campout, or on load-in day for the exhibition (Sunday, March 30)

Assigned Camping and Firing Areas:

Each group will be assigned a camping area that is adjacent to their assigned firing area. Size and placement of areas is based on size of group. Every effort will be made to accommodate group requests. Kilns and pit fire containers must be elevated above the surface to minimize scorching the ground. Reduction barrels/cans must be elevated or placed on kiln shelving/bricks. All reduction material must be extinguished and disposed of in the dumpster.

Parking:

Overnight parking is available to registrants in designated parking areas only. Each driver must obtain a car registration form from your group leader and display it in the window of each vehicle. Outside overflow parking is available on the highway adjacent to the camp.

Loading and Unloading:

Unloading and loading will be allowed from the parking lot and through a gate at the far end of the grounds. Remember to bring carts and hand trucks for transporting gear.  NO vehicles will be allowed in the camping area during the event.

Rubbish:

PLEASE FOLLOW THE CAMP MOKULEIA TERMS AND CONDITIONS:

• Front Gate opens daily at 7:00 am, closes at 8:00 pm for registered participants.

• NO PETS allowed (except for registered service animals. ESA's are not considered registered service animals).

• No alcoholic beverages.

• No smoking. 

• No loud noise after 10:00 pm. 

• Do not build fires or cook on the grass. 

• Keep fires away from trees and tents. 

• No nails in trees.

• Dispose of wash (and glaze) water in sinks at rest rooms; do not dump in the sand or ocean. 

• Take all trash and bulky trash items to the dumpster throughout the weekend.

EXHIBITION RULES

Artwork made and glazed by the entrant, and fired at the event are eligible for entry. Only registered firing participants may enter the juried competition. Each registered participant must complete an entry form and may enter a total of four pieces. 

The installation committee will install all accepted artworks. Entries that pose an unusual installation challenge may be rejected or require the artist’s assistance. Artists with extremely delicate or unwieldy entries should make special arrangements for delivery, handling, and pick-up of their artwork. 

Extreme care will be taken in handling all artwork; however, Hawai‘i Craftsmen and the exhibition venue assume no responsibility for loss or damage to artworks on display or in transit no matter how such damage may have been sustained. All accepted entries will be displayed at the owner’s risk.

Accepted entries must remain in the exhibition for the show’s duration and are subject to photographic reproduction for educational and publicity purposes. Artists are encouraged to offer their entries for sale, and Hawai‘i Craftsmen will retain a sales commission of 40%.

Oʻahu artists are required to sit one shift per accepted piece during the show, find a substitute, or pay a $30/shift sitter’s fee. Artists failing to show up for their designated shift must pay a $50 no show fee and a public shaming.

ACKNOWLEDGEMENT AND AGREEMENT OF REGISTRANT

By registering for Hawaiʻi Craftsmen 2025 Raku Hoʻolauleʻa (“the Event"), I, the “Registrant” (or Registrant’s legal guardian), acknowledge, understand and agree that my participation in the Event is in consideration of, and subject to and conditioned upon, my strict compliance with the following rules, terms and conditions. 

Event Safety Rules and Assumption of Risk

I will comply with any policies, safety rules, conduct expectations, and other directions as set forth in this Prospectus and/or as communicated to me at the Event by my group leader or Event organizers. I understand that noncompliance may result in termination of my registration and participation privileges at the Event.

Raku firing is a dangerous process and has potential risks. These risks may arise in a variety of ways and may include, without limitation: burns, injury from sharp objects, being exposed to toxic chemicals or allergens, and interaction with and being in the presence of other event participants, visitors and various individuals in general. I understand that exposure to these situations include potential risks of injury, illness, death, and property damage or loss, and that they may arise from my own actions or from the actions of others at or near the Event

I understand the information above and confirm and acknowledge that these are risks and dangers associated with my participation in and/or presence at the Event. With such information and awareness, and with the recognition that other factors may create additional such risks, I knowingly, freely, and voluntarily: (a) participate in this Event; (b) assume and accept the risks of all injury, death, property damage or loss, and all other injuries and other consequences, known or unknown, foreseen or unforeseen that may result from and/or arise out of my participation in the Event, regardless of the cause.

Waiver and Release of Claims, Hold Harmless

I waive and release Hawai’i Craftsmen and its directors, employees and volunteers (collectively, “Event Parties”) from any and all liability, claims, costs, and expenses of any kind and of whatever nature which I or my heirs, next of kin, or legal representatives may have, or which may later accrue, caused by or arising directly or indirectly from my participation and/or presence at the Event. This release and waiver include, in each such case, all claims in respect of the risks noted above, known and unknown, foreseen and unforeseeable, regardless of the cause or whether such claims arise from tort, contract, or otherwise, and even if caused by negligence, whether passive or active. I will not sue any of the Event Parties on the basis of these waived and released claims. Further, in consideration of allowing me to participate in the Event, I agree to indemnify, defend and hold harmless Hawaii Craftmen and Event Organizers from and against any and all liability, loss, damage, cost and expenses resulting from, caused by or arising out of  any act, error or omission by me while at the Event.

Medical Care Consent and Waiver

I authorize the Event Parties to provide me with first aid and to arrange medical assistance, transportation, and emergency medical services for me if I get hurt while participating. I understand that the Event Parties are not obligated to provide this care. I also understand that I am solely responsible for any costs related to my medical treatment and transport, and that neither Hawaii Craftsmen nor Event organizers provide health, medical, disability, or other insurance coverage for me.

General Provisions

I understand that this Agreement will be binding for so long as I am a participant in the Event. This Agreement will run in favor of, and may be enforced by, each of the Event Parties, and will bind my heirs, next of kin, and legal representatives. This Agreement will be binding to the fullest extent permitted by law. If any provision of this Agreement is found to be unenforceable, the other terms remain effective. This Agreement will be governed by Hawai‘i law.

I affirm that I am of legal age and able to sign on my own behalf as well as any additional campers listed on my registration for the Event, and am freely signing this Agreement. I have read this Agreement and fully understand that by signing this Agreement, I am giving up legal rights and remedies that may be available to me and to other persons.

I affirm that I am the parent or legal guardian of any minor age participants listed on my registration for the Event, and am freely signing this document on their behalf. I certify that I have the authority to sign on behalf of the participant and to make decisions for the participant regarding volunteering. I also waive and release the Event Parties from any and all liability, claims, costs, and damages of any kind which I may have resulting or arising directly or indirectly from my participation in the Event. I have read this Agreement and fully understand that by signing this Agreement, I am giving up legal rights and remedies that may be available to the participant, to me, and to other persons.

Registering for this Event constitutes my signature and acceptance of the provisions of this Agreement.